1099 for Vendor that is NOT in Employees-Subs Screen

1099 for Vendor that is NOT in Employees-Subs Screen


The data that QFloors uses for printing your 1099’s and the corresponding Form 1096 comes only from pay that was created from the Employees/Subs screen.  If you need to include a vendor in your batch of Form 1099’s and the corresponding Form 1096, but you don’t pay that vendor from the Employees/Subs screen, you can do the following steps to put their pay data for the year into the Employees/Subs screen so that it is included in your 1099’s and 1096.


  1. In the Employees/Subs screen, create a new record for this vendor.  Click the New button, and fill in the appropriate blanks. Make sure you have done the following:

    1. Company names go in the Last Name field

    2. Select the Contractor status

    3. Make all withholding items exempt

    4. Set the YTD year field for the appropriate tax year.  For example, if today is January 20, 2016, but you are printing 1099’s for the 2015 tax year, you would set the the YTD year field at 2015.

    5. Change the Payroll Date field to the last day of the tax year (2015, continuing with the example above)

    6. In the Reg Pay field, type in the total that should be reported as the company’s 1099 earnings

    7. Click the Save button

  2. Click the Create Bill button, then click OK on the confirmation message that a payroll bill has been created.  You DO NOT need to go to the Checkbook screen and create a paycheck.

  3. This vendor will now appear in the Employees/Subs Pay Totals report, and therefore will be included in your 1099’s and 1096.


In subsequent years,


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