The following instructions are for adding payroll items for additions to or deductions from either employee pay or subcontractor pay.
Make sure you have a separate general ledger (GL) account for each payroll item that you need (click Setup > Chart of Accounts). QFloors will not allow you to use the same GL account in multiple payroll items for the same employee, but you may use the same GL account for multiple employees.
In the Employees/Subs screen, click the Add button (below the Reg Pay and Payroll Date fields).
In the Item Name field, type in the name/label that you want printed on the employee’s check stub.
In the Item Amount field, type in either a dollar amount or a rate for the calculation. A positive amount or rate makes the payroll item a deduction from pay. A negative amount makes the payroll item an addition to pay.
In the next field, select either Fixed Amount or one of the % options as appropriate for this payroll item.
In the Account field, select the GL account to which the amount should be posted.
Use the YTD Amount field only if you paid the employee through a different payroll system in the current year prior to using QFloors as your payroll system. Type in the amount paid or deducted in the previous system.
In the Annual Maximum field, type in an amount that is the maximum to be added to or deducted from pay for this particular payroll item. QFloors will not add to or deduct from pay for this item once the limit has been reached. NOTE: This is not a GL account maximum, but an annual maximum - the feature is not going to keep track of the balance in the GL account selected in this payroll item and stop adding to or deducting from pay when the GL balance for the account has reached a particular amount.
The four checkboxes at the bottom right (the Add/deduct amount from gross before section) are to configure the payroll item to affect certain taxes, or not affect them.
If this payroll item is an addition to pay (see step 4 above), then checking one of the boxes makes the amount taxable for the type of tax associated with the checkbox, and leaving a checkbox unchecked makes it an after tax addition to pay.
If this payroll item is a deduction from pay (see step 4 above), then checking one of the boxes makes the amount a pre-tax deduction (reduces the taxable amount) for the type of tax associated with the checkbox, and leaving a checkbox unchecked makes it an after tax deduction from pay.
Check the Local Tax checkbox at the top of the window if the payroll item you are creating is a local tax. (Be sure to check the Local checkbox in the Add/deduct amount from gross before section. See step 9 above.)
Check the Exempt checkbox to not add or deduct the item from a particular paycheck. The payroll item will remain exempt until you later uncheck it.
Click the OK button, then click the Save button at the top of the screen.