The No Bill list in the Materials screen should contain only those products for which you are waiting to receive the vendor’s invoice. Other items might that might be in the list are those from your original inventory when you started using QFloors. Following the instructions below will clean up the No Bill list.
Since the following steps will have you assigning materials to a Bills, and doing that requires typing into the Description field of the bill line the PO# of the material, you want to make sure that each material item in the No Bill list has a PO#.
If it isn’t already there, add the PO# column to the No Bill list.
Print the No Bill list, and mark on it each item that should be removed from the list.
Go to the Bills/Credits screen and create a new Bill. You may use “No Bill List Cleanup” as the vendor name, or perhaps your own company name. And you may leave the date at today’s date (the accounting effect of this bill will be $0.00, so the date does not matter).
Create a separate line on the bill for each material item that should be removed from the No Bill the list. Do not change the Quantity or Price on any line.
After you have created a line on the bill for each item that you want removed from the No Bill list, make a note of the bill total.
Add another line to the bill
Select the Inventory account, but do not select a PO#.
Select Each for the units and type in 1 for the quantity.
Type into the Price field the bill total you noted above, but type it in as a negative amount. This will change the bill total to $0.00.
Save the bill.
Click the Payments button to open the Bill Payment window, then click the Close button in that window. DO NOT click the Save button to create a $0.00 scheduled payment.
Save the bill again and it will be in a Completed status.